Please see some guidance, below, from our Policy Advisors on Confirmation Statements.
thanks
Nigel Preece
Legislation only allows a single confirmation statement to be made for a confirmation period, so we cannot accept more than one confirmation statement with the same confirmation date.
The legislation also requires that a company provides the registrar with a copy of the information that is contained in their PSC register. This includes any changes that have been made in the confirmation period.
CH systems have been built to start recording PSC information from 30/6/2016.
CH systems allow us to collect data electronically for notifications, changes and cessations of the same PSC within a single confirmation statement if the PSC is an individual, another registrable person or a relevant legal entity.
Unfortunately, for the 7 PSC statements which can be submitted as an alternative to these details, we are unable to process these electronically if the statement is both ’notified’ and ‘ended’ on one confirmation statement.
If you need to make a confirmation statement in which a PSC statement is both ‘notified’ and ‘ended’, the correct way to do this is to file a single confirmation statement on paper, showing of these changes.
For example, a company needs to file a confirmation statement for a period ending on 30/11/2016. The following information has been entered into their PSC register during the conformation period:
a) 10/04/16 – Company level statement entered into the company’s PSC register to show that they are investigating who their PSC(s) are
b) 08/05/16 – Company level statement entered into the company’s PSC register to show that they have concluded their investigation and determined who their PSC is
c) 08/05/16 – PSC information for Mr John Jones entered into the company’s PSC register
d) 09/08/16 – Mr John Jones stops being the company’s PSC and this is ‘ended’ in the company’s PSC register
e) 09/08/16 – PSC information for Ms Sally Smith entered into the company’s PSC register
The company is required to deliver this information alongside their next confirmation statement, and should correctly show this in a single filing. CH software filing systems do not allow company level statements to be commenced and ended in the same statement. This means that items a) and b) in the above list cannot both be shown in the same electronically filed confirmation statement. Therefore, the correct way for this company to file their confirmation statement is by using the paper form, as this method will allow them to show all the changes that have occurred during a period.
Example 2, a company needs to file a confirmation statement for a period ending on 30/06/2016. The following information has been entered into their PSC register during the conformation period:
a) 06/04/16 – PSC information for Mr John Jones entered into the company’s PSC register
b) 06/04/16 – PSC information for Mr Fred Smith entered into the company’s PSC register
c) 10/05/16 – Mr John Jones stops being the company’s PSC and this in entered into the company’s PSC register
d) 15/05/16 – PSC information for Ms Sally Smith entered into the company’s PSC register
The company is required to deliver this information in their first confirmation statement, and should correctly show this in a single filing. CH software filing systems will allow this as there are no PSC statements that are both ‘notified’ and ‘ended’.
Companies House will look at identifying a resolution to the issue of 'notified’ and ‘ended’ within the same confirmation statement being submitted electronically, but this will not be possible until after the implementation of the legal changes of SBEE on 30th June.
If, after filing their confirmation statement, the company becomes aware that the information provided alongside it was incorrect, they may need to make a second filing, to provide the correct information to the registrar. The correct way to do this is to file a copy of form RP04 on paper, alongside the part of the confirmation statement that contains incorrect information. (For instance, Part 2 should be completed if the statement of capital was incorrect, whereas Part 5 should be completed if the PSC information was incorrect.) Only the incorrect information should be amended; the other information given on the form should be the same as was shown on the original filing.
When making a second filing, only form RP04 and the part(s) of the CS01 form which contain the corrected information, should be sent to CH. Companies should not send the front page of the CS01 form (which contains the wording of the confirmation statement itself) or any other part(s) of form CS01 which have not been corrected.